Tender Evaluation Process in accordance with FIDIC Procurement Procedures Guide

“Tender Evaluation Process has a great impact on the success or failure of the Construction Project.”

Well-managed Tender Evaluation Process enables accessing quality, experience, capacity and minimises the probability of Contractor Default.

1   Constitution of the Evaluation Committee 

An Evaluation Committee is to be constituted and appointed in accordance with Section 15.2 Initial Preparations of the 2011 FIDIC Procurement Procedures Guide.

The Evaluation Committee;

is to be appointed before the opening of the tenders.

is to include up to no more than six experienced persons..

has a Chairman who notifies the members of duties, responsibilities and the confidentiality matters

is to be appointed early to be more efficient.

may have several assistants co-opted for providing support regarding detailed issues.

2   Reception of the Tenders

Section 15.3 Receipt of Proposals/Tenders of the 2011 FIDIC Procurement Procedures Guide defines and describes the process regarding the Receipt of the Tenders.

The Tender envelopes and packages;

if delivered by hand, a slip containing the date and time of the delivery is to be given to the bearer.

will be left unopened in a locked box or room until the opening.

which are received after the required time for the opening is to be returned to the submitter unopened.

3   Opening of the Tenders 

Section 15.4 Opening of Proposals/Tenders of the 2011 FIDIC Procurement Procedures Guide defines and describes the process regarding the Opening of the Tenders.

The Chairman;

is to announce and record each tenderer’s name, tender price, if appropriate price of alternative tenders and if required tender security.

is to announce and record disqualified tenderers.

The Evaluation Committee;

is to examine the general compliance of the submissions.

4   Administrative and Contractual Evaluation 

The review carried out will include [1];

Form of Tender

Tender Security

For open tenders, checking that the prequalification information is complete

Guarantees: e.g., parent company

Securities: e.g., performance; advance payment

Warranties: e.g., collateral; contractor design

Insurances

5   Engineering and Technical Evaluation

Analysis and comparative assessments of the engineering and technical aspects of the tenders will be carried out, as some of them listed below [2];

Time Programme

Construction Methods/Temporary Works

Plant and Equipment

Quality Assurance

Materials Compliance

Staff: Experience and Qualifications

After identifying each Tender Percentage, the highest percentage is scored as 100. And the others are scored with the below mentioned formula. . X Tender Score  = (X Tender Percentage / Highest Percentage) x 100

6   Financial and Pricing Evaluation

Some of the reviews and analyses which will be carried out are listed below [3];

Checking for possible pricing errors

Identifying Pricing Anomalies

Capital Cost

Time Programme of Payments

Materials Compliance.

Staff: Experience and Qualifications

After identifying the each Tender Price, the lowest price is scored as 100. And the others are scored with the below mentioned formula. . X Tender Score  = (Lowest Tender Price / X Tender Price) x 100

FOOTNOTES

1. The same Sub-Paragraph letters are used as in Section 17.2.1 Administrative and Contractual Group Tasks of the 2011 FIDIC Procurement Procedures Guide.

2. The same Sub-Paragraph letters are used as in Section 17.2.3 Engineering and Technical Group Tasks of the 2011 FIDIC Procurement Procedures Guide.

3. The same Sub-Paragraph letters are used as in Section 17.2.2 Financial and Pricing Group Tasks of the 2011 FIDIC Procurement Procedures Guide.

This information is provided for your convenience and does not constitute any “Legal Advice”. This document is prepared for the general information of the interested persons. This should not be acted upon in any specific situation without appropriate legal advice.

This information may not be reproduced or translated without the prior written permission of eayglobal.com

For further information please contact eay@eayglobal.com